ERP solutions
designed for your industry,
focused on business

process solutions

ERP Solutions designed for

your industry, focused on

your business process

ERP Solutions designed for your industry, focused on your business process

We deliver powerful business process solutions that help businesses do business easier, at a time when gaining the edge and creating cost efficiencies within a competitive marketplace are paramount to success.

FMCG Management

Enjoy smoother control of your supply chain to ensure on-time delivery and increased efficiencies.

Supply Chain Management

Enhance communication and collaboration with trade partners, gain insights and increase agility for fast, effective responses to changing conditions.

Financial Management

Business Central is the #1 finance management system for FMCG brands, manufacturing businesses, office based businesses and service providers.

Manufacturing Management

Streamline manufacturing processes and adapt quickly to changing demands to give your customers what they want, when they want it.

FMCG Management

Enjoy smoother control of your supply chain to ensure on-time delivery and increased efficiencies

Supply Chain Management

Enhance communication and collaboration with trade partners, gain insights and increase agility for fast, effective responses to changing conditions.

Financial Management

Business Central is the #1 finance management system for FMCG brands, manufacturing businesses, office based businesses and service providers.

Manufacturing Management

Streamline manufacturing processes and adapt quickly to changing demands to give your customers what they want, when they want it.

Experience, The Difference

Topaz solutions delivers its ERP and business process solutions a little differently to others. We operate a single team approach to every project ensuring that you receive the very best set up, training and on-going service from one team that understands your business and is invested in its success.

Budgeting and Forecasting

Powerful financial solutions to provide accurate on-time budgets and forecasts.

Reporting and Analytics

We use several reporting options to deliver professional reporting for any sized organisation.

Expense Management

Reduce costs and simplify the reimbursement of employees.

Paperless Working

Integrate a paperless document capture and approval solutions within your business process.

Budgeting and Forecasting

Powerful financial solutions to provide accurate on-time budgets and forecasts.

Reporting and Analytics

We use several reporting options to deliver professional reporting for any sized organisation.

Expense Management

Reduce costs and simplify the reimbursement of employees.

Paperless Working

Integrate a paperless document capture and approval solutions within your business process.

TOPAZ Bespoke ERP Solutions

At Topaz we have created a range of bespoke add-on functionality, unique to ourselves, that deliver industry-leading business process solutions for a broad range of purposes. All our bespoke solutions have been developed in-house and are designed to deliver additional functionality and efficiencies beyond the scope of the core technologies we provide. We call them our Topaz Gems, and they are the result of years of experience and our own investment in providing tailored solutions to client issues.

Advanced Allocations

Advanced Allocations enables the definition and generation of more complex general ledger allocations. Key features include:

· Providing consistent, auditable allocations anywhere in the GL structure
· Delivering user defined rules, in multiple steps, if required
· Providing a ‘Rules’ facility that can be applied consistently across budget and actuals, using G/L balances or factors in a table as their basis
· Showing results that can be previewed in Analysis Views prior to anything being posted – even in multi-step allocations. A report shows the full workings and results of each rule
· Providing flexible, filter-based allocation rule definition using dimensions
· Allowing a periodic process to calculate a set of rules
· Providing a view of interim results using Analysis By Dimensions
· Providing ‘Acceptance’ of results facility when happy with results that will generating a journal or update a budget

Advanced Bank Reconciliation

Advanced Bank Reconciliation provides the facility to import bank statements, automatically match statement and cashbook entries then manage full reconciliation using a single screen. Key features include:

· Importing ‘statement’ transactions from any bank account
· Automatically matching bank statement lines to cash book entries, using pre-defined matching criteria
· Providing automatic generation of general ledger transactions, customer receipts and bank transfers
· Providing user defined matching criteria
· Providing an un-matching facility
· Deliver reconciliation report statistics

Advanced Fixed Assets

Advanced Fixed Assets provides the ability to create a fixed asset from within a purchase order or purchase invoice. Key features include:

· Creating a fixed asset automatically from within a purchase order or purchase invoice
· Posting the FA acquisition transaction and set default depreciation method/rate on the new fixed asset
· Allows review of the new fixed asset (with an option to disallow posting until review is complete).

Code Combination Validation

Code Combination Validation enables you to restrict combinations of account, dimensions, job/task & resource code being posted to the general ledger. Key features include:

· Restricting combinations of account and dimension code being posted to the general ledger
· Applying validations to actual and/or budget entry
· Allowing override restrictions by using a reason code

Electronic Funds Transfer (Direct Credits)

Electronic Funds Transfer or Direct Credits provides a mechanism for organisations that pay their vendors electronically. It caters for all NZ banks and has the facility to include foreign banks. Key features include:

· Allowing multiple company bank accounts using different bank file formatting
· Total control between payment journals and direct credit transfer files
· Providing a remittance advice facility
· Allowing default values for the reference, analysis code and particulars fields

Direct Debits

Direct Debits provides a method for those organisations that have permission to extract funds from a client’s bank account electronically. Key features include:

· Provide export file format for all NZ banks
· Total control of direct debit transfer files and related cash receipt journals
· The ability to print or email DD notices
· The option to default values for the reference, analysis code and particulars fields for automatic matching against your bank statement

Purchase Line Approvals

Purchase Line Approvals prevents, at a line level, posting of purchase documents until they are approved. Specific functions of Purchase Line Approvals include:

· Allows each line of a document to be approved separately
· Allows lines to be reviewed prior to approval process
· Prevents posting purchase orders/invoices until all lines are fully approved
· Allow posting of a single approved purchase order line
· Sends email to approvers (optional)
· Provides set up of company wide and dimension code specific approval levels
· Provides ability to disable purchase order printing until approval granted
· Provides a tolerance level for changes after approval that do not require re-approval

Property Management

Property Management allows the tracking of assets or property items and schedule maintenance activities. Key features include:

· The hierarchical setup of property management items with drill down to component parts
· Allowing part components to be treated independent of complete property item
· Keeping history at a component level
· Automated calendar based maintenance (e.g. annual surveys)
· Usage based maintenance (e.g. every 10,000 kms)
· Provides the facility where maintenance due within a specified time period to be grouped together to provide efficiency or reduction of outage time
· Full integrated with NAV modules
· Facility to forecast events allowing centralised control of job planning
· Facility for statistics to be interfaced from external sources for the production of electronic output of usage information
· Authorisation levels that allow users to update only certain information on a property items

Contract Management

Contract Management provides the facility to maintain all your contract management details including income/expenditure in one place. Key features include:

· Maintains contract register, all in one place.
· Provides for both revenue and expenditure contracts
· Provides contract budgets
· Reminder emails providing for the likes of contract renewal notification
· Load contract details including the scanned documents such as plans etc
· Ability to trace all transactions associated with a contract
· Reporting facility to understand crucial contract performance information to negotiate better contracts.

Job/Project Reporting Codes

Job Reporting Codes provides the ability to categorise and group Jobs or Projects together for reporting purposes. Ideal for grouping Projects under Programmes and or by Cost Centre. Reporting Codes key features include:

· Dynamic allocation of reporting codes
· Hierarchical relationships available
· Flexible reporting using filters

Recurring Invoices

Recurring Invoices provides the facility to generate recurring invoices based on pre-defined frequencies. Key features include:

· Flexible billing periods
· Variable invoice templates
· One-off or ad-hoc invoicing available
· Easy tracing of recurring invoice billing via drill down

Landed Cost

Landed Cost is the total price of a product or shipment once it has arrived at a buyer’s doorstep. The landed cost includes the original price of the product, transportation fees (both inland and ocean), customs, duties, taxes, tariffs, insurance, currency conversion, handling and payment fees. Key features include:

· Ability to collect all costs of a shipment and allocate across product lines
· Track shipments by date (departure and arrival) and vessel
· Default entries by charge type available
· Generate Landed Cost items from Purchase Orders
· Automated or manual apportionment of costs
· Multiple apportionment of costs rules (eg based on Quantity, Cubage, Weight, Amount etc)
· Generate Purchase Invoice from Landed Cost lines

Advanced Allocations

Advanced Allocations enables the definition and generation of more complex general ledger allocations. Key features include:

· Providing consistent, auditable allocations anywhere in the GL structure
· Delivering user defined rules, in multiple steps, if required
· Providing a ‘Rules’ facility that can be applied consistently across budget and actuals, using G/L balances or factors in a table as their basis
· Showing results that can be previewed in Analysis Views prior to anything being posted – even in multi-step allocations. A report shows the full workings and results of each rule
· Providing flexible, filter-based allocation rule definition using dimensions
· Allowing a periodic process to calculate a set of rules
· Providing a view of interim results using Analysis By Dimensions
· Providing ‘Acceptance’ of results facility when happy with results that will generating a journal or update a budget

Advanced Bank Reconciliation

Advanced Bank Reconciliation provides the facility to import bank statements, automatically match statement and cashbook entries then manage full reconciliation using a single screen. Key features include:

· Importing ‘statement’ transactions from any bank account
· Automatically matching bank statement lines to cash book entries, using pre-defined matching criteria
· Providing automatic generation of general ledger transactions, customer receipts and bank transfers
· Providing user defined matching criteria
· Providing an un-matching facility
· Deliver reconciliation report statistics

Advanced Fixed Assets

Advanced Fixed Assets provides the ability to create a fixed asset from within a purchase order or purchase invoice. Key features include:

· Creating a fixed asset automatically from within a purchase order or purchase invoice
· Posting the FA acquisition transaction and set default depreciation method/rate on the new fixed asset
· Allows review of the new fixed asset (with an option to disallow posting until review is complete).

Code Combination Validation

Code Combination Validation enables you to restrict combinations of account, dimensions, job/task & resource code being posted to the general ledger. Key features include:

· Restricting combinations of account and dimension code being posted to the general ledger
· Applying validations to actual and/or budget entry
· Allowing override restrictions by using a reason code

Electronic Funds Transfer (Direct Credits)

Electronic Funds Transfer or Direct Credits provides a mechanism for organisations that pay their vendors electronically. It caters for all NZ banks and has the facility to include foreign banks. Key features include:

· Allowing multiple company bank accounts using different bank file formatting
· Total control between payment journals and direct credit transfer files
· Providing a remittance advice facility
· Allowing default values for the reference, analysis code and particulars fields

Direct Debits

Direct Debits provides a method for those organisations that have permission to extract funds from a client’s bank account electronically. Key features include:

· Provide export file format for all NZ banks
· Total control of direct debit transfer files and related cash receipt journals
· The ability to print or email DD notices
· The option to default values for the reference, analysis code and particulars fields for automatic matching against your bank statement

Purchase Line Approvals

Purchase Line Approvals prevents, at a line level, posting of purchase documents until they are approved. Specific functions of Purchase Line Approvals include:

· Allows each line of a document to be approved separately
· Allows lines to be reviewed prior to approval process
· Prevents posting purchase orders/invoices until all lines are fully approved
· Allow posting of a single approved purchase order line
· Sends email to approvers (optional)
· Provides set up of company wide and dimension code specific approval levels
· Provides ability to disable purchase order printing until approval granted
· Provides a tolerance level for changes after approval that do not require re-approval

Property Management

Property Management allows the tracking of assets or property items and schedule maintenance activities. Key features include:

· The hierarchical setup of property management items with drill down to component parts
· Allowing part components to be treated independent of complete property item
· Keeping history at a component level
· Automated calendar based maintenance (e.g. annual surveys)
· Usage based maintenance (e.g. every 10,000 kms)
· Provides the facility where maintenance due within a specified time period to be grouped together to provide efficiency or reduction of outage time
· Full integrated with NAV modules
· Facility to forecast events allowing centralised control of job planning
· Facility for statistics to be interfaced from external sources for the production of electronic output of usage information
· Authorisation levels that allow users to update only certain information on a property items

Contract Management

Contract Management provides the facility to maintain all your contract management details including income/expenditure in one place. Key features include:

· Maintains contract register, all in one place.
· Provides for both revenue and expenditure contracts
· Provides contract budgets
· Reminder emails providing for the likes of contract renewal notification
· Load contract details including the scanned documents such as plans etc
· Ability to trace all transactions associated with a contract
· Reporting facility to understand crucial contract performance information to negotiate better contracts.

Job/Project Reporting Codes

Job Reporting Codes provides the ability to categorise and group Jobs or Projects together for reporting purposes. Ideal for grouping Projects under Programmes and or by Cost Centre. Reporting Codes key features include:

· Dynamic allocation of reporting codes
· Hierarchical relationships available
· Flexible reporting using filters

Recurring Invoices

Recurring Invoices provides the facility to generate recurring invoices based on pre-defined frequencies. Key features include:

· Flexible billing periods
· Variable invoice templates
· One-off or ad-hoc invoicing available
· Easy tracing of recurring invoice billing via drill down

Landed Cost

Landed Cost is the total price of a product or shipment once it has arrived at a buyer’s doorstep. The landed cost includes the original price of the product, transportation fees (both inland and ocean), customs, duties, taxes, tariffs, insurance, currency conversion, handling and payment fees. Key features include:

· Ability to collect all costs of a shipment and allocate across product lines
· Track shipments by date (departure and arrival) and vessel
· Default entries by charge type available
· Generate Landed Cost items from Purchase Orders
· Automated or manual apportionment of costs
· Multiple apportionment of costs rules (eg based on Quantity, Cubage, Weight, Amount etc)
· Generate Purchase Invoice from Landed Cost lines

Discover More

We think these articles in our Knowledge Centre might interest you. Grab a coffee and take a moment to read.

The ERP Reporting Trap

Process of Choosing an ERP Provider

 Fancy a Chat?

Talking costs nothing at all. We would love the opportunity to hear more about the issues you face as a business and offer you some advice on how an ERP solution might fix them. Contact us here, and we’ll be in touch to arrange a meetup. No hard sell, just honest advice gained from a wealth of experience.


CONTACT US

PHONE
0800 868 672

EMAIL
info@topaz.nz

HELPDESK
help@topaz.nz

 

VISIT US

AUCKLAND BRANCH
Level 3, Candida Building 4
49 Parkway Drive, Mairangi Bay

WELLINGTON BRANCH
Level 6, Equinox House
111 The Terrace, CBD

CONTACT US

VISIT US

AUCKLAND BRANCH
Level 3, Candida Building 4
49 Parkway Drive
Mairangi Bay,
Auckland

WELLINGTON BRANCH
Level 6, Equinox House
111 The Terrace
Wellington

WELLINGTON BRANCH
Level 6, Equinox House
111 The Terrace
Wellington